1. Who is responsible for your data
2. Personal data we collect about you and how we use it
We may be required to process additional information for candidates contracted through BRS under a contract for services with the contractor’s limited company, self-employed contractor or Umbrella Company, this may include:
All data that you will provide to us is strictly for the purpose of your job search and the recruitment process. We may hold your CV and data relating to job searches for up to 6 years. This is to ensure that candidates who have requested our recruitment services don’t need to continually re-apply to us. In order for us to provide the best possible service we’d request candidates to update their data with us as when there is a material change.
We collect some personal data from you, for example when you use our website, use our services or contact us in anyway. We may also receive your personal data from third party providers (for example if you sign up to job sites, online CV directories and social media sites).
For more information, please see section 7 below.
If you fail to provide certain information when requested, we may not be able to represent you as a recruitment agency (for permanent positions) or as a recruitment business (for contracts positions), or we may be prevented from complying with our legal obligations such as to ensure the health and safety of our workers.
Sensitive personal data
3. How and why we use your personal data
We use your personal data for the following purposes:
We need certain personal information primarily to allow us to perform our contract with you and to enable us to comply with legal obligations. The situations in which we will process your personal information are listed below:
If you are engaged as an employee or contractor through BRS, we may also need additional information for the following reasons:
Some of the above grounds for processing will overlap and there may be several grounds which justify our use of your personal information.
4. Requesting access to your personal data
You have a right to request access to the personal data that we hold about you. This could include any documents we have collected from you in the recruitment process.
If you would like to request a copy of your personal data, or if you have questions in relation to your personal data, please contact us at: firstname.lastname@example.org with the following information:
From the date that we receive the request we have – under the relevant legislation – one month to process your request. Whilst we will endeavour to process your request in advance of this deadline, we cannot guarantee that this will be the case. Please note that:
5. Security of your personal data
We are committed to taking appropriate technical and organisational measures to protect your personal data against unauthorised or unlawful processing and against accidental loss, destruction or damage to personal data. When you provide your personal data through our website or our representatives this information is transmitted across the internet securely using high-grade encryption.
We may share your personal information with third parties where required by law including relevant tax authorities e.g. HMRC, where it is necessary to administer the working relationship with you or where we have another legitimate interest in doing so.
We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so
6. Cookies or other tracking technologies
In order to improve our services, to provide you with more relevant content and to analyse how visitors use our website, we may use technologies, such as cookies. Please be aware that in most cases we will not be able to identify you from the information we collect using these technologies.
BRS may set and access Cookies on your computer. Cookies may be placed on your computer when you visit certain parts of the Website. BRS use these to identify and track visitors, their usage of the Website, their access preferences and for advertising. Currently we do not have the technical ability to get your express permission to opt out of our cookies so we encourage you to use your browser settings if you want to control these.
7. Sharing your personal data
Your personal data may be shared with other parties involved in your recruitment process e.g. your new employer, the end client for a contract of services.
It may also be disclosed to a third party who acquires us, and the new owner or newly controlling party will, under the terms of this Policy, be permitted to use the data for the purposes for which it was supplied by you.
In the event that any data submitted will be transferred in such a manner, you will be contacted in advance and informed of the changes. When contacted you will be given the choice to have your data deleted or withheld from the new owner or controller.
Third parties may share your data with us for example job boards or online directories. If you do not wish to be informed about our job opportunities or forthcoming events you can be removed from the contact list provided by our supplier by emailing email@example.com to unsubscribe. BRS cannot be responsible for the entry of your data onto these sources but will certainly action any requests not to be contacted by us and will always share with you how we received your information, so you have greater control over your personal data.
9. Contact Information
10. Making a complaint
If you feel that we have not been able to address your complaint, you can approach the Information Commissioner’s Office via their website or call them on their help line 0303 123 1113.